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Property Management

Hamilton Properties approaches property management as "Asset Management" rather than as a primary profit center in and of itself.  This assets-oriented approach accomplishes two functions: investment security and maximization of growth potential.  It is based on the assumption that real estate is a long-term investment - but only when it is properly managed.

Hamilton Properties' early involvement in the rural multifamily housing market, in which projects are relatively small in size, evoked development of centralized systems conductive to managing both larger, and smaller projects.

Staff accountants involved in the financial control of properties possess extensive experience in real estate accounting and taxation, knowledge crucial to the proficient application of those systems.  Having developed these systems to match the reporting requirements of various financing bodies, these individuals are accustomed to the financial reporting needs of investors. To that end, our staff accountants possess extensive experience in real estate accounting and taxation.  Our accounting systems have been developed to assure that we match the reporting requirements of various financing bodies as well as proper reporting to our investors.

Hamilton Properties has management information systems in place for reliable tenant selection, government reports, maintenance budgeting and scheduling, and numerous other items important to Hamilton Properties "Asset Management" philosophy.  Top managers and supervisors are strongly encouraged and assisted in earning different designations such as S.T.A.R. (Spectrum Training Award Recipient) or the Certified Property Manager ("CPM").  In depth training is provided to on-site managers working for Hamilton Properties.  Formal training is mandated for new managers prior to a development's occupancy, and concentrated assistance is provided through the initial rent-up period.  Hamilton Properties' own brand of property management is formalized in an on-site handbook, which serves as both a training manual and reference guide.  In-house, industry and governmental training sessions continue throughout each property manager's career with Hamilton Properties.

Headquarters staff members provide any needed backup services.  Field supervisors take care of three regions for the highest possible degree of responsiveness to local needs.

Hamilton Properties' centralization of all financial control and property management functions, its dedication to ongoing staff training, and its operation through regional management centers results in a total management approach which ensures protection and maximum appreciation of investments. 

Services Provided

Services Included in Management Fee:

• Monitoring of project operations, training and supervision of on-site staff provided by main office employees.
• Maintenance of project books, reports and records.
• Preparation and distribution of monthly reports.
• Preparation and distribution of annual reports of operations and maintenance.
• Preparation of requests for reserve withdrawals, rent adjustments, and rehabilitation and energy conservation proposals.
• Review of tenant certifications and submission of monthly Rental Assistance requests.
• Preparation and distribution of operating disbursements and protection of project receipts.
• Supervision by the Management Agent and its staff (time, knowledge and expertise) of overall operations and capital improvements.
• Meetings with owners, investors, and/or USDA Rural Development, HUD, TDHCA (Texas Department of Housing and Community Affairs), MHDC (Missouri Housing Development Commission).
• Development, preparation and revision of management plans and/or agreements.
• Preparation and distribution of payroll for all on-site employees including the costs of preparing and submitting all appropriate tax reposts and deposits.

Properties Developed by Hamilton Contracting or Managed by Hamilton Properties Since 1968